You can download minutes, training presentations and other important documents from the table below.
| Image | Title | Download | Categories | hf:tax:doc_category |
|---|---|---|---|---|
| HELOA Open Days 2024 | ||||
| 10. Honorary Membership and Commendations of Contribution – AGM 2024 | AGM Documents | agm-documents | ||
| 11 Decouple Commendations – AGM 2024 | AGM Documents | agm-documents | ||
| 12 Group Committee Structure | AGM Documents | agm-documents | ||
| 4.1 UK Chair Committee Report – AGM 2024 | AGM Documents | agm-documents | ||
| 4.1 UK Chair Committee Report – AGM 2025 | AGM Documents | agm-documents | ||
| 4.2 Partnerships Report – AGM 2024 | AGM Documents | agm-documents | ||
| 4.2 Partnerships Report AGM 2025 | AGM Documents | agm-documents | ||
| 4.3 Group Development Report – AGM 2024 | AGM Documents | agm-documents | ||
| 4.3 Group Development Report AGM 2025 | AGM Documents | agm-documents | ||
| 4.4 Communications Report – AGM 2024 | AGM Documents | agm-documents | ||
| 4.4 Communications Report AGM 2025 | AGM Documents | agm-documents | ||
| 4.5 Membership & Administration Report – AGM 2024 | AGM Documents | agm-documents | ||
| 4.5 Membership & Administration Report AGM 2025 | AGM Documents | agm-documents | ||
| 4.6 Governance Report – AGM 2024 | AGM Documents | agm-documents | ||
| 4.6 Governance Report AGM 2025 | AGM Documents | agm-documents | ||
| 4.7 Training Report – AGM 2024 | ||||
| 4.7 Training Report AGM 2025 | AGM Documents | agm-documents | ||
| 5.1 Elected Officers Report 2024 | AGM Documents | agm-documents | ||
| 5.1 Elected Officers Report AGM 2025 | AGM Documents | agm-documents | ||
| 5.2 Appointed Officers Report 2024 | AGM Documents | agm-documents | ||
| 5.2 Appointed Officers Report AGM 2025 | AGM Documents | agm-documents | ||
| 6 HELOA Office Report AGM 2025 | AGM Documents | agm-documents | ||
| 6 Office Report – AGM 2024 | AGM Documents | agm-documents | ||
| 7 Finance Report AGM 2025 | AGM Documents | agm-documents | ||
| 7.1 Completed accounts for the year ended 31 March 2024 AGM 2025 | AGM Documents | agm-documents | ||
| 7.2 Membership Costs AGM 2025 | AGM Documents | agm-documents | ||
| 7.3 Proposed Budget 2025/26 Budget AGM 2025 | AGM Documents | agm-documents | ||
| 8 Changes to Group Roles – AGM 2024 | AGM Documents | agm-documents | ||
| 9. Finance Report – AGM 2024 | AGM Documents | agm-documents | ||
| 9.1 2023 Final Accounts – AGM 2024 | AGM Documents | agm-documents | ||
| 9.2 Membership Fees – AGM 2024 | AGM Documents | agm-documents | ||
| 9.3 2024/25 Budget – AGM 2024 | AGM Documents | agm-documents | ||
| AGM – Success Criteria | AGM Documents | agm-documents | ||
 | AGM 2021 Minutes | AGM Documents | agm-documents | |
| AGM 2022 |
Honorary Membership and Commendations of Contribution 4.2 UK VC (Partnerships) Report 4.3 UK VC (Group Development) Report 4.4 UK VC (Communications) Report 4.5 UK VC (Membership Administration) Report 5. Election & Appointment of Officers Report | AGM Documents | agm-documents | |
| AGM 2022 Agenda | AGM Documents | agm-documents | |
 | AGM 2022 FAQs | AGM Documents | agm-documents | |
| AGM 2022 Guide | AGM Documents | agm-documents | |
| AGM 2022 Minutes | AGM Documents | agm-documents | ||
| AGM 2022 Voting at the AGM | AGM Documents | agm-documents | |
| AGM 2023 Elected Officers Report | ||||
| AGM 2023 Minutes | AGM Documents | agm-documents | ||
| AGM 2023 Minutes | ||||
| AGM 2024 Agenda | ||||
| AGM 2024 Apologies | AGM Documents | agm-documents | ||
| AGM 2024 Minutes | AGM Documents | agm-documents | ||
| AGM 2025 Minutes | AGM Documents | agm-documents | ||
| Apologies AGM 2022 | AGM Documents | agm-documents | |
| Associate Member Representative Job Description – October 2024 | UK Committee | uk-committee | ||
| Associate Member Representative Role Descriptor | Governance and policies | governance-and-policies | |
| Best Practice Access, Outreach and Recruitment Award sponsored by UK University Search | Awards | awards | ||
| Best Practice Collaboration Award sponsored by Rad Brothers | Awards | awards | |
| Best Practice Marketing and Communications Award | Awards | awards | |
| Conference Manager Role Descriptor February 2025 | Member resources, UK Committee | member-resources uk-committee | ||
| Criminal record research: Participant Information Sheet & GDPR Privacy Notice | |||
| Election & Appointment of Officers Report AGM 2022 | AGM Documents | agm-documents | |
| Election Appointment of Officers Report AGM 2022 | AGM Documents | agm-documents | |
| Group structure chart | General Group Documents | general-group-documents | |
| Group VC M&C – Role Description – Feb 2024 | General Group Documents | general-group-documents | ||
| Group VC Partnerships – Role Description – Feb 2024 | General Group Documents | general-group-documents | ||
| Group VC Training – Role Description – Feb 2024 | General Group Documents | general-group-documents | ||
| HELOA AGM 2025 Agenda | AGM Documents | agm-documents | ||
| HELOA Best Practice Guidelines | Governance and policies, Member resources | governance-and-policies member-resources | |
| HELOA Blackbullion | ||||
| HELOA brand guidelines | Brand | brand | |
| HELOA Completed accounts for the 2020-21 financial year AGM 2022 | HELOA Completed accounts for the 2020-21 financial year AGM 2022 | AGM Documents | agm-documents |
| HELOA Constitution | UK Committee | uk-committee | |
| HELOA Data Breach Policy | Governance and policies | governance-and-policies | ||
| HELOA Digital Communications Manager 2024 Job Description | UK Committee | uk-committee | ||
 | HELOA expense claim form | Finance | finance | |
| HELOA Financial Information and Procedures | ||||
| HELOA Group Budget | Finance, General Group Documents | finance general-group-documents | |
| HELOA Membership Brochure | Member resources | member-resources | |
| HELOA Midlands – December 2024 Group Meeting Agenda | Midlands Group | midlands-group | ||
| HELOA nomination form | ||||
| HELOA Nomination Form – April 2024 | UK Committee | uk-committee | ||
| HELOA Nomination Form 2020 | Governance and policies, Member resources, UK Committee | governance-and-policies member-resources uk-committee | ||
| HELOA North West & Northern Ireland 12/09/2024 Meeting | ||||
| HELOA North West & Northern Ireland 21/05/2024 Meeting | HELOA NW & NI May 2024 Minutes | North West and Northern Ireland Group | north-west-and-northern-ireland-group | |
| HELOA Northern Ireland and North West Meeting Resources – Winter 21 | ||||
| HELOA NW&NI Summer Open Day Poster 2024 | North West and Northern Ireland Group | north-west-and-northern-ireland-group | ||
| HELOA Office Update AGM 2022 | AGM Documents | agm-documents | |
 | HELOA Powerpoint Template | Brand | brand | |
| HELOA Primary Contact Role Descriptor for Associate Members | Member resources | member-resources | ||
| HELOA Primary Contact Role Descriptor for Full Members | Member resources | member-resources | ||
| HELOA Privacy Notices | HELOA Privacy Notice for Committee Members 2024 HELOA Privacy Notice for Members 2024 HELOA Privacy Notice for Partners and Sponsors 2024 | Governance and policies | governance-and-policies | |
| HELOA Scotland Admissions: Teacher Tool-kit | ||||
| HELOA Scotland Conference Programme 2023 | ||||
| HELOA Scotland Open Day calendar 2024 | ||||
| HELOA Standing Orders 2023 | ||||
| HELOA Strategic Plan 2021-23 | Governance and policies | governance-and-policies | ||
| HELOA Strategic Plan 2024-26 | |||
| HELOA Strategic Plan January 2018 | Governance and policies | governance-and-policies | |
| HELOA Strategic Plan January 2018 – December 2020 | Governance and policies, UK Committee | governance-and-policies uk-committee | ||
| HELOA Subject Access Request Policy | Governance and policies | governance-and-policies | ||
| HELOA UCAS Product Development Group Terms of Reference | HELOA UCAS Product Development Group Terms of Reference 2020-21 | General Group Documents, Governance and policies | general-group-documents governance-and-policies |
| HELOA UCAS Product Development Working Group Terms of Reference | HELOA UCAS Product Development Group Terms of Reference 2022-23 | |||
| HELOA UCAS Working Events Working Group Terms of reference | HELOA UCAS Events Working Group Terms of Reference 2022-23 FINAL | |||
| HELOA UCAS Working Group Terms of Reference | Partnerships | partnerships | |
| HELOA WALES / HELOA CYMRU |
| |||
| Honorary Membership and Commendations of Contribution 2023 | 9. Honorary Membership and Commendations of Contribution AGM 2023 | |||
| Honorary Membership and Commendations of Contribution AGM 2022 | AGM Documents | agm-documents | |
| Membership Survey 2025 – Terms and Conditions | Member resources | member-resources | ||
| Midlands September Meeting 2024 | ||||
| Minutes AGM 2022 | AGM Documents | agm-documents | |
| National Conference – Session 3.7 – Optimising Engagement: How university advisors can avoid wasting time in secondary schools, sixth forms and colleges | National Conference | national-conference | ||
| National Conference – Sponsor and Delegate Expectations | ||||
| National Conference 2025 – Session 4.1 UCAS: Maximising UCAS resources 2025 Discovery Events and Beyond – notes | National Conference | national-conference | ||
| National Conference 2025 Floor Plan | https://www.heloa.ac.uk/wp-content/uploads/New-Stratford-Conference-Floor-Plan.pdf | National Conference | national-conference | |
| National Conference 2025 update | National Conference | national-conference | ||
| National Conference 25 – 2.3 Connection Counts – notes | National Conference | national-conference | ||
| National Conference 25 – 3.7 Optimising Engagement: How university advisors can avoid wasting time in secondary schools, sixth forms and colleges – notes | National Conference | national-conference | ||
| National Conference 25 – 35 Years Celebratory Progression Panel | National Conference | national-conference | ||
| National Conference 25 – Friday Keynote – Making every penny count Notes | National Conference | national-conference | ||
| National Conference 25 – Friday Keynote – Making every penny count Slides | National Conference | national-conference | ||
| National Conference 25 – Keynote – A VC perspective on the state of the sector and what’s next | National Conference 25 – Keynote – A VC perspective on the state of the sector and what’s next | National Conference | national-conference | |
| National Conference 25 – Keynote – A VC perspective on the state of the sector and what’s next – Notes | National Conference | national-conference | ||
| National Conference 25 – Keynote panel slides | National Conference | national-conference | ||
| National Conference 25 – New government, same challenges – IDP Connect | National Conference | national-conference | ||
| National Conference 25 – Session 1.1 Delivering Unique and Bespoke Outreach Sessions | National Conference 25 – Session 1.1 Delivering Unique and Bespoke Outreach Sessions | National Conference | national-conference | |
| National Conference 25 – Session 1.1 Delivering Unique and Bespoke Outreach Sessions – Notes | National Conference 25 – Session 1.1 Delivering Unique and Bespoke Outreach Sessions – Notes | National Conference | national-conference | |
| National Conference 25 – Session 1.2 The Transition to University – The Value of Pre-Entry Support | National Conference 25 – Session 1.2 The Transition to University – The Value of Pre-Entry Support | National Conference | national-conference | |
| National Conference 25 – Session 1.2 The Transition to University – The Value of Pre-Entry Support – Notes | National Conference | national-conference | ||
| National Conference 25 – Session 1.3 The Brilliant Club – Supporting Students From Priority Groups Through Their University Journey | National Conference | national-conference | ||
| National Conference 25 – Session 1.3 The Brilliant Club – Supporting Students From Priority Groups Through Their University Journey – Notes | National Conference | national-conference | ||
| National Conference 25 – Session 1.5 The Big Green Quiz: What I’ve Learned About Sustainability in HE Marketing | National Conference | national-conference | ||
| National Conference 25 – Session 1.6 Financial education for young people – How can we best support the students of tomorrow | National Conference | national-conference | ||
| National Conference 25 – Session 1.7 Stepping up in our leadership – without burning out | National Conference 25 – Session 1.7 Stepping up in our leadership – without burning out reduced | |||
| National Conference 25 – Session 1.7 Stepping up in our leadership – without burning out – Notes | National Conference 25 – Session 1.7 Stepping up in our leadership – without burning out – Notes | National Conference | national-conference | |
| National Conference 25 – Session 2.1 – The Student Room | Home or Halls? Exploring Prospective Undergraduates’ Decisions to Stay at Home or Move Away for University | National Conference | national-conference | ||
| National Conference 25 – Session 2.1 Home or Halls? Understanding the factors shaping students’ decisions – notes | National Conference | national-conference | ||
| National Conference 25 – Session 2.3 – Connection Counts | National Conference | national-conference | ||
| National Conference 25 – Session 2.4 – FindAUniversity | To PG or not to PG? – A data-driven soliloquy on Masters & PhD audiences for 2025 | National Conference | national-conference | ||
| National Conference 25 – Session 2.4 – To PG or not to PG FAU slides | National Conference | national-conference | ||
| National Conference 25 – Session 2.5 – Recruit more students or we’re all F##ked! | National Conference | national-conference | ||
| National Conference 25 – Session 2.5 – Recruit more students or we’re all F##ked! – Notes | National Conference | national-conference | ||
| National Conference 25 – Session 2.6 – 2.6 Understanding Neurodivergence in Higher Education slides | National Conference | national-conference | ||
| National Conference 25 – Session 2.6 – Understanding Neurodivergence in Higher Education notes | National Conference | national-conference | ||
| National Conference 25 – Session 2.7 – New government, same challenges – factors driving student decision-making notes | National Conference | national-conference | ||
| National Conference 25 – Session 3.1 – The Power of Collaboration – Notes | National Conference | national-conference | ||
| National Conference 25 – Session 3.2 – Empowering Access: Understanding Disadvantaged Students’ Priorities in University Research | National Conference | national-conference | ||
| National Conference 25 – Session 3.2 Empowering Access: Understanding Disadvantaged Students’ Priorities in University Research – notes | National Conference | national-conference | ||
| National Conference 25 – Session 3.3 – The Dragon, The Thistle and The Shamrock | National Conference | national-conference | ||
| National Conference 25 – Session 3.3 The Dragon, The Thistle and The Shamrock – notes | National Conference | national-conference | ||
| National Conference 25 – Session 3.4 – Approaches for Undergraduate to Postgraduate Progression | National Conference | national-conference | ||
| National Conference 25 – Session 3.4 – Approaches for Undergraduate to Postgraduate Progression – Notes | National Conference | national-conference | ||
| National Conference 25 – Session 3.6 – Regional Recruitment: Improving your engagement | National Conference | national-conference | ||
| National Conference 25 – Session 3.6 Regional Recruitment: Improving your engagement – notes | National Conference | national-conference | ||
| National Conference 25 – Session 4.1 Maximising UCAS resources for 2025 Discovery events and beyond – notes | National Conference | national-conference | ||
| National Conference 25 – Session 4.5 Getting The ‘Reel’ Student Insight – notes | National Conference | national-conference | ||
| National Conference 25 – Session 5.2 Guardians of Healthcare: A co-design WP and EDI project exploring the barriers of Scottish boys into caring professions – notes | National Conference | national-conference | ||
| National Conference 25 – Session 5.3 – Engaging schools and colleges Notes | National Conference | national-conference | ||
| National Conference 25 – Session 5.3 – Engaging schools and colleges slides | https://www.heloa.ac.uk/wp-content/uploads/Unitasterdays.pdf | National Conference | national-conference | |
| National Conference 25 – Session 5.4 – Postgraduate Student Finance Notes | https://www.heloa.ac.uk/wp-content/uploads/5.4-SLC-Postgraduate-Student-Finance-the-facts-the-figures-and-then-what.docx.pdf | National Conference | national-conference | |
| National Conference 25 – Session 5.4 – Postgraduate Student Finance slides | https://www.heloa.ac.uk/wp-content/uploads/5.4-SLC-_-Postgraduate-Student-Finance-–-the-facts-the-figures-and-then-what_.pptx.pdf | National Conference | national-conference | |
| National Conference 25 – Session 5.5 – Bridging the Gap: Aligning Student Recruitment with Career Advisors’ Insights on Student Decision-Making Slides | https://www.heloa.ac.uk/wp-content/uploads/HEOLA-SMRS_2025_Workshop.pdf | National Conference | national-conference | |
| National Conference 25 – Session 5.5 – Supporting Applicants: A Teachers’ and Advisers’ Perspective Notes | National Conference | national-conference | ||
| National Conference 25 – Session 5.6 – International Recruitment 101 Notes | National Conference | national-conference | ||
| National Conference 25 – Session 5.6 – International Recruitment 101 Slides | https://www.heloa.ac.uk/wp-content/uploads/5.6-International-Recruitment-101.pptx-compressed.pdf | National Conference | national-conference | |
| National Conference 25 – Session 5.7 – How To Market Courses That Just Won’t Grow Notes | National Conference | national-conference | ||
| National Conference 25 – Session 5.7 – How To Market Courses That Just Won’t Grow Slides | National Conference | national-conference | ||
| National Conference 25 – “It’s not our fault if they don’t apply”: debunking myths about the postgraduate pipeline – notes | National Conference | national-conference | ||
| National Menus 2025 | National Conference | national-conference | ||
| NPC May 2025 Programme | NPC | npc | ||
| NW & NI December 2024 meeting notes | ||||
| October NPC Programme | ||||
| Officer Report and Financial Proposals for 2021-22 AGM 2022 | AGM Documents | agm-documents | |
| PDC Programme | https://www.heloa.ac.uk/wp-content/uploads/PDC-Programme-November-2024.pdf | |||
| PDC Programme: Career Progression | ||||
| PDC: Collaboration Programme | https://www.heloa.ac.uk/wp-content/uploads/Feb-2025-PDC-Programme.docx-1.pdf | |||
| Scotland Open Day Poster 2024 | ||||
| Scottish University Contacts | ||||
| Session 3.1 – National Conference 25 – The Power of Collaboration slides | National Conference | national-conference | ||
| Session 4.2 – National Conference 25 – Zero Gravity Reporter Notes | National Conference | national-conference | ||
| Session 4.2 – National Conference 25 – Zero Gravity slides | National Conference | national-conference | ||
| Session 4.3 – National Conference 25 – Queer to Stay | National Conference | national-conference | ||
| Session 4.3 – National Conference 25 – Right Queer, Right Now Reporter Notes | National Conference | national-conference | ||
| Session 4.5 – National Conference 25 – Getting the ‘Reel’ Student Insight | National Conference | national-conference | ||
| Session 4.6 – National Conference 25 – Own Your Space | National Conference | national-conference | ||
| Session 4.6 – National Conference 25 – Own Your Space Reporter Notes | National Conference | national-conference | ||
| Session 5.2 – National Conference 25 – Guardians of Healthcare | National Conference | national-conference | ||
| Speaker, Partner, Sponsor and Delegate Expectations | Speaker, Partner, Sponsor and Delegate Expectations Expectations | Governance and policies | governance-and-policies | |
| Sponsor and Delegate Expectations 2023 | Training | training | |
| UCAS Access Programme | ||||
| UCAS Events Group Terms of Reference | General Group Documents, Governance and policies | general-group-documents governance-and-policies | |
| UK Chair Committee Report AGM 2022 | AGM Documents | agm-documents | |
| UK Committee Structure Chart | UK Committee | uk-committee | |
| UK VC (Communications) Report AGM 2022 | AGM Documents | agm-documents | |
| UK VC (Governance) Report AGM 2022 | AGM Documents | agm-documents | |
| UK VC (Group Development) Report AGM 2022 | AGM Documents | agm-documents | |
| UK VC (Membership & Administration) Report AGM 2022 | AGM Documents | agm-documents | |
| UK VC (Partnerships) Report AGM 2022 | AGM Documents | agm-documents | |
| UK VC (Training) Report AGM 2022 | AGM Documents | agm-documents | |
| UKC Vice Chair (Membership and Administration) – job description April 2024 | UK Committee | uk-committee | ||
| University Brand Story – HELOA | ||||
| Unsubscribe from HELOA Mailing List Form | Please click here for the Unsubscribe from HELOA Mailing List form | General Group Documents, Governance and policies | general-group-documents governance-and-policies | |
| VC Partnerships job description (2023) | ||||
| Vice-Chair (Finance) Job Description – Sept 2024 | UK Committee | uk-committee | ||
| Vice-Chair (Group Development) Job Description 2025 | UK Committee | uk-committee | ||
| Wellbeing at work – HELOA North West – 5 December 2024 | Wellbeing at work – HELOA North West – Thu 5 Dec 2024 – version for attendees |
