Wednesday 11 January 2023
| 11:00 | Registration opens Bags can be left with the hotel to be collected after check in at 5.15pm | Hotel Foyer |
| 11:30 | Lunch The buffet lunch will be open from 11.30 for you to have lunch and network once you arrive at the conference. | Main Restaurant |
| 13:00 | Conference opens | |
| 13.15 | KEYNOTE – Where are we heading with access and participation? Dr Kate Wicklow, GuildHE | Stephenson |
| 14.00 | What works for you? An interactive session involving thematic round table discussion | Stephenson |
| 15.00 | Refreshment break | Hotel Foyer |
| 15.15 | HELOA AGM All HELOA delegates are expected to attend the AGM | Stephenson |
| 15.30 | Associate members session | Gin Bar |
| 17.15 | Check in and down time | Hotel Foyer |
| 18.30 | Asian Buffet Served in the main dining room, come down at a time that suits you before the evening entertainment. | Main Restaurant |
| 20.00 | Evening entertainment including the HELOA annual quiz. | Stephenson |
Thursday 12th January
| 7.00-9.00 | Breakfast opens for full delegates Full delegates can use the leisure facilities from 6.30am | Main Restaurant |
| 8.30 | Arrival and registration for day delegates | Hotel Foyer |
| 9.00 | Conference opens | |
| 9.15 | HELOA Best Practice Awards finalist presentations Voting for awards must be complete by 3.45pm via the online form. One vote per institution. | Stephenson |
| 10.00 | Workshop 1 | |
| 1. Why Open Days will be three days long: a look at the hybrid future Revolution Viewing & Carla Banks, UCLan | Rocket | |
| 2. Postgraduate (Home) Student Recruitment and Admissions Emma Price, Keele University | Planet | |
| 3. Black Access: A Student Collaboration to Develop and Deliver programmes for Black Students Andrew Hunter, Laura Whitelock and Soul Ferguson, University of York | Locomotion | |
| 4. Ideas and creative ways to make workshops engaging for WP and Outreach Liam Norton and Kayleigh Lampard, Coventry University | Northumbrian | |
| 5. Innovation Made Easy Michael Coates, Protostar Leadership Development | Invicta | |
| 6. How to get the most out of your events programme for applicants The Student Room Group | Stephenson | |
| 11.00 | Refreshment break and business exhibition With opportunity to liaise with HELOA Partners, sponsors and visit Best Practice Awards showcases | |
| 12.00 | Networking Lunch Further opportunity to liaise with Sponsors and visit Innovation and Best Practice Awards showcases | |
| 13:00 | Workshop 2 | |
| 1. How to ace Student Recruitment on social in 2023 Hesham & Lewis, University of Gloucestershire | Northumbrian | |
| 2. Adapting to change: What we learnt from 5 years of integrated undergraduate conversion campaigns Jackie Thompson and Sarah Colegrove, University of Edinburgh | Rocket | |
| 3. Primary Outreach Provision Aaron Mace and Abi Pritch-Williams, University of Derby and University of Nottingham | Planet | |
| 4. Academic Panel Helen Merlane – Northumbria University, Rachel Avery – Durham University, David Knapton – University of Sunderland, Stephanie Jong – University of East Anglia, Nick Cook – Newcastle University | Locomotion | |
| 5. Professional Development through School Governance Emma Harris and Rosalyn Webster, Governors for Schools and University of Manchester | Invicta | |
| 6. Delivering an Inclusive Residential (Hybrid Session) Claire Edden and Alex Tansel | Stephenson | |
| 14.00 | Refreshment break With opportunity to liaise with HELOA Partners, sponsors and visit Best Practice Awards showcases | |
| 14.15 | Workshop 3 | |
| 1. Lessons from the Brand Police (the authority on authenticity) Rebecca Hollington, University College Birmingham | Invicta | |
| 2. Recruitment and marketing for challenging course areas Caitlin Clifford, University of Wolverhampton and Charlotte Renwick, Leeds Beckett University | Stephenson | |
| 3. Minecraft and Autism: How To Use A Video Game for Outreach Projects Freya Morris, Cardiff University | Northumbrian | |
| 4. School and College Targeting with Unifrog Freddie Knaggs, Unifrog | Rocket | |
| 5. Writing Blogs: Policy and Confidence Sunday Blake, Wonkhe | Planet | |
| 6. Effectively running a student ambassador scheme Myles Smith, University East Anglia | Locomotion | |
| 15.30 | HELOA Group catch up (30 mins) | |
| Anglia | Lobby | |
| London | Invicta | |
| Midlands | Stephenson | |
| North East, Yorkshire and the Humber | Rocket | |
| North West & Northern Ireland | Stephenson | |
| Scotland | Stephenson | |
| South East | Northumbrian | |
| South West | Northumbrian | |
| Wales Cymru | Mezzanine | |
| 16.15 | Wellness Hour – Sponsored by UK Uni Search | |
| 17.15 | Downtime Full delegates can use the leisure facilities from till 9pm | |
| 19.00 | Awards & Gala Dinner The evening starts with a drinks reception sponsored by Unifrog. We ask that all delegates are seated by 7:30 for the awards presentation to start. The awards and gala dinner will be followed by a disco. |
Friday 13th January
| 7.00-9.00 | Breakfast opens for full delegates Full delegates can also use the leisure facilities from 7am | |
| 9.00 | Arrival and registration for day delegates | |
| By 9.15 | Check out for delegates Bags can be left with the Hotel until conference close | |
| 9.30 | Workshop 4 | |
| 1. Insight and Impact: Multi-channel Marketing Waterfall | Planet | |
| 2. Enhancing UCAS events for students who are from disadvantaged backgrounds without clear pathways Aimee Okafor & David Penney, Kathryn Mead, Ellie Rowley and UCAS Working Group | Stephenson | |
| 3. Community and Family Events in a WP context Krishna Maroo and Gagandeep Chaggar, University of West London | Northumbrian | |
| 4. Qualifications Reform Ria Bhatta, Pearson | Rocket | |
| 5. Work life balance and supporting staff when travelling Katie Whitmore – University of Birmingham, Emma McShane – University of York, Geraldine Musajjakawa – University of Leeds, Ailsa Mackenzie – University of Leeds, Sarah Bouvier – University of Hertfordshire | Locomotion | |
| 6. Antiracism and Allyship Hannah Alipoor, University of Huddersfield | Invicta | |
| 10.30 | Refreshment break | |
| 10.45 | Workshop 5 | |
| 1. PG Matters – Obstacles and Opportunities for UK Postgraduate Recruitment Mark Bennett, FindAUniversity | Locomotion | |
| 2. How to level up student engagement in the ever-changing higher education landscape! Chris Gibson, Gecko | Rocket | |
| 3. Engaging with Alternative Educational Provision Dr Alex Blower and Kate Venables, Arts University Bournemouth | Northumbrian | |
| 4. Building and encouraging teams engaged in the sector Edit Liebhardt and Sarah Whitaker, University of Reading & University of Westminster | Invicta | |
| 5. An introduction to effective Project Management Amy Manktelow, Nottingham Trent University | Stephenson | |
| 6. Tik Tok Masterclass: Supercharge your university recruitment Ranulf Kinloch Jones, Beyond the Blackboard | Planet | |
| 11.45 | Refreshment break | |
| 12.00 | Conference takeaways | |
| Marketing | Locomotion | |
| Student Recruitment | Stephenson | |
| Widening Participation | Rocket | |
| Student Recruitment and Widening Participation | Northumbrian | |
| Professional Development | Invicta | |
| Other | Planet | |
| 12.30 | KEYNOTE – What do graduates do? Dr Charlie Ball, Luminate Prospects | |
| 13.15 | Conference close | |
| 13.30 | Networking lunch or grab & go sandwich available |